Are you tired of incurring thousands in travel expenses every year to attend meetings and conferences? Online meetings have helped reshape the way professionals all over the world meet; with powerful video conferencing tools, digital conference rooms and file sharing, and much more. Here’s your guide on why you should host online meetings and how they can help you slim your expenses overall. Here’s to a cheaper alternative!
Fewer Travel Expenses
Airlines, hotels, and food are all expenses that add up quickly during a business trip. Unfortunately, important meetings and conferences aren’t always held in our local areas, and a cross-country trip can be required. This means going through the expense (not to mention the hassle) of getting a plane ticket, booking a hotel, and deciding which restaurants you’ll be eating at for the next few days. Why incur any of these expenses when you can simply host or attend an online meeting instead?
Travel is not cheap; and, in fact, travel expenses fluctuate depending on the time of year and how far in advance you book your flight and hotel. The same flight in January can cost up to three times more in June! Neither business or personal expenses should have to bear the burden of such costs, especially when an alternative exists that can give you pretty much the same results.
A modern online meeting software package will allow you to meet with the same attendees at the same time through a digital platform. With video conferencing, it will be as if you’re in the same room; able to see everyone’s faces and the presentation material. With this option, you can host or attend meetings from anywhere in the world; including the comfort of your own home.
Saving Time is Saving Money
If you’ve had to travel for 3-4 days for a meeting, you’ve lost precious time on the plane, in the hotel, at the airport, etc. That time cannot be bought back, and losing time is the same as losing money. The more time you or your employees spend waiting at the airport or hotel lobby, the more company money is going straight down the drain.
Saving yourself the time it takes to travel by using online meeting software can only serve to benefit the clock, and therefore, your wallet. Time is your most precious resource in business, and should you spend it unwisely, you’ll feel the pinch in one way or another. Don’t waste time in airports or hotel lobbies; choose digital conference software to host meetings from your desk without the hassle of traveling.
Of course, if saving money isn’t your strong point, you can always hire some help in the form of a financial advisor. They’ll help you plan out a budget, identify expenses, and more. Use tools like Careful Cents to find the best financial advisors in Austin.
If you’ve ever had to host a conference call with more than two participants on a traditional phone plan, you probably weren’t happy when you got your phone bill at the end of the month. Traditional landline phones are still around, and many service providers charge an extra fee for three-way or multi-caller functionality.
This is not the case with online conference calling services. You’ll be able to host unlimited calls for up to 500 participants in some cases (this depends entirely on the provider). With this option, there are no long-distance fees, multi-caller fees, etc. Everyone accesses the “conference room” via the web, so you don’t ever have to worry about an expensive phone bill again. You’ll be charged a flat rate depending on your service package, and can host as many calls as you want throughout the month.
Great for Remote Teams
Remote teams can seriously benefit from online conference services. With the ability to host video conferences, you’ll be able to get to know your remote team better; after all, putting a name to a face can seriously help out when you’re getting to know someone. Your team will feel much more connected with home-base, and you’ll have an affordable way to reach them no matter where they are in the world.
A remote team without a conference calling service is like a ship without oars; it simply doesn’t function effectively. You’ll need to host meetings or conferences at some point, and paying for everyone’s travel costs can nearly put you out of business. Take the smart route and try a conference calling service and save yourself the expense of flying the entire team to one location.
More Efficient Meetings
A more efficient meeting concludes faster and relays information in a more effective way. With additional options like screen-sharing software, conference call services can help you streamline your meetings and get everyone back to work sooner.
With muting and kicking tools, you can mute or remove any attendee who isn’t adding to the meeting. Maybe you invited the wrong person, or the person in question is being very distracting with all of their background noise. A simple mute button will silence the distraction and help get everyone back on track to the purpose of the meeting.
Online meetings are actually quite useful in the sense that they eliminate the need to pay for travel expenses, help create more efficient meetings, and eliminate those costly landline bills when you have extra callers. Conference calling services come with a variety of service packages with everything from video conferencing to screen sharing options available. Some services can even be obtained for less than $15/month per user. That’s much more cost-effective than flying ten people out to the home-location for a conference.
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