Any businessperson would agree that relocating into a new location is exciting, but for those in charge of the process, it may be quite stressful. According to a survey conducted by E.ON, moving offices was ranked second among the most stressful responsibilities faced by managers. Because of this, 80% of firms put off relocating because they are unwilling to deal with the hassles.
We’ve compiled a list of six factors to think about before you start your office move, to help you avoid the most costly blunders.
1. Budget
What is the cost of your relocation project?
The expenses of relocating offices can quickly add up. Budget overruns are easy to occur due to delays, oversights, and unforeseen difficulties. The project manager will almost certainly be in charge of monitoring the budget, which may include things like interior design and stationary – but not usually legal or property expenditures.
2. Interior Solutions and Office Design
What should you do to create your new office space?
This implies that your new workplace could require a significant overhaul or just an update, depending on the current state of your new workstation. At the end of the day, however, you will require an office fit-out firm to provide you with interior solutions – ideally, one that offers a turnkey solution while still meeting your deadline, high-quality finish, and within your budget.
3. Communication
Who needs to know that you are relocating?
It is important to have effective communication to carry out a relocation project. Although it isn’t always the facilities manager’s job, if it falls within your purview, you should have a plan in place to advertise your move. There are several distinct methods to communicate with customers, suppliers, landlords, and other contacts to:
- Change of address cards and customer receipts can be used to distribute brochures or change of address notices.
- Send a message via email or through the post.
- On your website, create a notification.
- Add a P.S. note to your emails
- Social media posts
- Don’t forget to update the address on your Google listing, business stationery, website, and email footers.
4. Office Furniture
What will you do with your current office furnishings?
It’s natural to believe that when it comes to the office, you have options:
- Take everything you to your new workplace
- Replace everything entirely.
However, by refurbishing or remanufacturing your office furniture, you may be able to obtain the advantages of both. Moving companies like Shift are on hand to make this possible, eliminating the stress and dangers that come from moving large objects.
5. IT, Data, Computers and Connections
How will you relocate your technology, or will you take the chance to upgrade to new IT gear?
When it comes to moving IT equipment, there are numerous factors to consider. As they are crucial for the survival of most modern enterprises, you must take particular measures to preserve this gear.
6. Old Equipment and Unwanted Furniture
What are your plans for your unwanted furnishings or IT equipment?
Relocating offices is an excellent time to clean out, sort through old papers, and get rid of obsolete furniture and outdated IT equipment. There’s little sense in spending time/money on moving anything you won’t utilize.
Even so, getting rid of these things may be costly. There are simple methods to responsibly and sustainably remove these items that will save you money on landfill charges while also preventing waste. Sustainable clearances may also assist you in finding a new home for your unwanted items. If you choose to work with a sustainable clearance company, they can give you office furniture, IT, and electrical equipment for resale or even donate things you don’t need anymore. Secure recycling will recycle items that cannot be utilized again in a way that reduces costs.
