When you run a small business, it can be challenging to create new job positions and justify paying an employee. Whether you have remote employees or share office space, having the right tools in place can make all the difference.
Here are five tools every aspiring entrepreneur needs when working with employees.
The Humanity scheduling platform has everything you need to quickly and efficiently create a work schedule. Rather than wasting away hours trying to figure out what needs to be filled, vacation requests, and holidays, Humanity makes the task simple and easy to manage. It also removes you from handling the various requests, putting the onus on your employees to communicate scheduling issues. Rather than risking a miscommunication, Humanity keeps the changes centralized, so everyone on your team is up-to-date.
One of the best features of Humanity is the ability to input sales data and build reports, to help build information about busy periods and staffing needs. Additionally, this software converts easily to payroll functionality and allows for punching in and out. Say goodbye to adding up time cards.
Trello is a great, free app that makes project management accessible and straightforward. Picture it as a virtual take on post-it notes across a bulletin board. With Trello, you can create categories and move tasks along the funnel to track what status certain aspects of a project are in. You have the ability to tag people and set due dates and reminders, as well as the comment directly on a task rather than creating unnecessary email threads.
As Trello is so user-friendly, it has a minimal learning curve. This sets it apart from many of the traditional project management tools used in a business setting.
Google dominates the internet era. After all, isn’t SEO about ranking on Google rather than the other search engines? As you build content to satisfy Google search, G Suite is the service that gives back for your efforts.
With email, cloud storage, word processing, spreadsheets, and presentations all accessible for free, G Suite replaces the need for expensive software traditionally used in business. Best of all, it can read files from the traditional software and convert it back and forth with the click of a button.
All you need to access the wide world of G Suite is a Gmail address, which you can integrate with your domain email to maintain a professional appearance. Everything is web-based, so employees can access your live documents from anywhere.
Slack is the king of instant messenger services. With the ability to tag people, search through past conversations, share files, and create different channels, Slack is the tool we could never have dreamed of when MSN Messenger hit the web.
Slack is a great way to have quick conversations outside of an inbox, especially when face-to-face conversations aren’t an option. However, many have found Slack to be as distracting as email. It is recommended that you set your notifications to alert you only when you are tagged in a conversation or sent something via a private channel.
Flora is a productivity app that uses the Pomodoro technique to keep people on task. Unlike many productivity apps and site blockers, this app adds an element of fun and responsibility by asking you to plant a seed. The seed acts as your timer and grows as the time clicks down. If you try to go to a blacklisted site, it asks you if you want to kill your tree. The psychology behind this app is surprisingly effective.
Should you stay on task for the allotted time, you are rewarded with a lovely plant. At that point, you are welcome to take a break and stretch your legs before diving back into your work and planting another seed. Encourage your employees to use this tool to stay productive.
There are many tools that make working with employees easy for entrepreneurs. Take advantage of them and reap the rewards!
- Project Management Best Practices
- Growing Your Business by Outsourcing to Freelance Marketplaces
- The 101 on Productivity: 7 Business Hacks Every Small Business Needs to Know
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- How to Set Up Professional Email with Google
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