When used properly, Excel can save your business a ton of time and hassle. However, learning how to use Excel is a process and there can be a learning curve for users.
However, don’t let this dissuade you. Excel offers over 450 built-in functions and can hold over 17 billion cells of data!
Since most businesses don’t even begin to crack the surface, these are 5 of the best Excel shortcuts to save money and maximize your company’s time.
Importance of Excel ShortCuts
Microsoft Excel is used to analyze, record, and visualize datasets. Shortcuts allow users to use Excel commands in a quicker and more efficient manner.
Instead of using your mouse pad and entering in 3-4 clicks, you can hit two buttons and have the formula instantly completed.
Though you likely won’t be able to remember every Excel shortcut off the top of your head, you’ll gain familiarity the more you use it.
1. F4
F4 is a simple Excel shortcut that allows users to repeat their last edit. Since it calculates all workbooks that you have open in Excel, you’ll want to be mindful to ensure you aren’t including unnecessary numbers.
This can save users a ton of wasted time, particularly if the repeated task needs to be executed many times over.
2. CTRL + ALT + F9
Another helpful Excel shortcut to keep in mind is CTRL + ALT + F9 to calculate all worksheets. Since it calculates all workbooks that you have open on in Excel, you’ll want to be mindful of what you have open to ensure you aren’t including unnecessary numbers.
Like the other shortcuts, this can save a ton of time.
3. ALT + =
If you need to add up a ton of formulas, the ALT + = shortcut is one to keep in mind. This allows users to automatically insert the Sum () function.
It may be one of the most useful functions available in Excel because it can add up an entire row or column of data. It doesn’t matter if your column is 3 cells or 150 cells, it will add all the data.
It’s helpful to leave some spare space beside the bottom of the row to include the summation data.
4. CTRL +
By entering CTRL +, you can quickly view a cell’s formulas and data. This is helpful when you are working out of a shared workbook and you aren’t sure how another user calculated the numbers they entered.
By plugging in the CTRL + shortcut, you can see how the cells were calculated.
5. CTRL + H
CTRL + H is a shortcut used by many excel experts to search an entire workbook. It lets you find and replace items in the workbook quickly with a few clicks.
If you misspelled a word or added an incorrect title, you can use this Excel command to find the word and replace it with anything you want.
You can find other ways to incorporate these tips if you hire an Excel expert or by checking out this company.
Now You Have Some Excel Shortcuts to Use In Your Business
Though this list isn’t exclusive, these are five of the best Excel shortcuts that you can use in your business to save time. These shortcuts may seem minor, but they can make a huge difference in improving efficiency.
This is especially true for activities involving big datasets like accounting.
So, why waste unnecessary time? Start using some of these shortcuts today!
And for more helpful ways to improve your business, be sure to check out the rest of our blog. We have a ton of other informative articles you’re sure to love!
