Put into simple terms business needs to make as much as possible whilst
running and economically as possible, that means buying at the right price;
whether it’s the company electricity bills, temporary staff, printing,
telephone bills, fuel costs or the cost of running an efficient office.
Office supplies are one area where companies with large numbers of office
based staff can really save if done in the correct way. Stationery products,
filing supplies, printer cartridges and general desktop office products are
all common place in the office; in fact without office supplies most
businesses would struggle to make progress throughout the working day. It
doesn’t matter what the trade is from stock broker and bankers, to
manufacturers and recruitment agencies – if the office is the hub and core
management area of a business then it will in almost all cases be
responsible for a substantial area of a companies spend.
The best way to trim a companies office supplies spend is to look within;
look through previous invoices from office supplies providers and create as
large a list as possible detailing the most used office supplies within a
given department or office (at this point it’s worth noting to actually do
this within the company and not ask the office supplies provider to
undertake the task) this way the list will be based on the actual items
purchased as opposed to a general core list that most office supplies
companies will provide. Make the list as comprensive as possible; details
filing products like binders, suspension files and archive storage products,
also printer supplies, fax toners, photocopier ink and calculator ribbons –
anything that will be order over and over again.
Once the core list of regular use office supplies has been complied,
invite a cross section of office supplies providers to tender for the supply
of them – try to indicate willingness to do monthly orders, pay on time and
where possible order online – all of these aspects will appeal to office
supplies companies and helps to secure a better deal, the easier it is for
an office supplies company to supply a company the less margin it will take
to run the account efficiently.
Once the prices have been submitted by the suppliers it’s a good idea to
select the best two – this will help keep the costs down on items that may
be one off purchases in the future as ordinarily this is the area an office
supplier provider will make their money. Run this procedure at least once
per calendar year and review the office supplies providers with this method
and the company spend on office supplies will quickly become reduced.
Officeprofiles are and online UK reseller for business stationery and
general office supplies with over 40 years experience in working with
companies large and small to provide office supplies.
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Marvin Edson
Euro Business Services
Eagle Rd Quarry Hill Industrial Estate Ilkeston DE7 4RB
Tel: 0115 9444760 Fax: 0115 9444860
http://www.officeprofiles.com
